Using Varonis: Fixing the Biggest Problems

Now that we have a pretty good idea where the highest-risk data is, the question naturally turns to reducing that risk. Fixing permissions problems on Windows, SharePoint or Exchange has always been a significant operational challenge. I’ve been in plenty of situations as an admin where I know something is broken—a SharePoint site open to Authenticated Users for instance—but I’ve felt powerless to actually address the problem since any permissions change carries the risk of denying access to a user (or process) who needs it. Mistakes can have significant business impact depending on whose access you broke and on what data. Since we’re defining “at-risk” as being valuable data that’s over-exposed, that means that any accessibility problems we create will impact valuable data, and that can create more problems than we started with.

Step 3: Remediate High-Risk Data

The goal is to reduce risk by reducing permissions for those users or processes that don’t require access to the data in question.

The next step in the Varonis Operational Plan is fixing those high-risk access control issues that we’ve identified: data open to global access groups as well as concentrations of sensitive information open to either global groups or groups with many users. Since simply reducing access without any context can cause problems, we need to leverage metadata and automation through DatAdvantage.

Let’s tackle global access first. When everyone can access data, it’s very difficult to know who among the large set of potential users actually needs that access. If we know exactly who’s touching the data, we can be surgical about reducing access without causing any headaches.

DatAdvantage analyzes the data’s audit record over time in conjunction with access controls, showing folders, SharePoint sites, and other repositories that are accessible by global access groups, and those users who have been accessing that data who wouldn’t have had access without a global access group. In effect, it’s doing an environment-wide simulation to answer the question, “What if I removed every global access group off every ACL tomorrow. Who would be affected?” This report gives you some key information:

  • Which data is open to global access groups
  • Which part of that data is being accessed by users who wouldn’t otherwise be able to access

And it’s not just global groups that DatAdvantage lets you do this with. Because every data touch by every user on every monitored server is logged, Varonis lets you do this kind of analysis for any user, in any group, on any file or folder. That means you can safely remediate access to all of the high-risk data without risking productivity. You can actually fix the problem without getting in anyone’s way.

The next step is to start shifting decision making from your IT staff to the people who actually should be making choices about who gets access to data: data owners.


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