The Dropbox Explosion: How to Get Control of File Sync Services

June 14, 2012

Cloud-based, file synchronization services like Dropbox, Sugarsync, and Google Drive have exploded over the past few years. While these platforms are compelling for consumers, they can be unsettling for organizations because of the new data protection and management ramifications they carry.

Based on Gartner’s assessment that “Huge Amounts of Proprietary and Regulated Data Are Leaking Onto NoncorporateDevices, Outside of Enterprise Controls and Audit Trails,”1 here are three conclusions that can be drawn about current state of file sharing for organizations:

  1. Cloud-based file synchronization services have become so popular that they threaten to scatter organizational assets.
  2. Organizations must offer sanctioned file synchronization services and device interoperability, or they run the risk of losing control of digital assets outside the corporate LAN.
  3. Today’s cloud based file synchronization services sacrifice a level of control and do not fully integrate with existing infrastructure.

Read the full white paper here to learn how organizations can take back control of their data assets.

[1] “How to Control File Synchronization Services and Prevent Corporate Data Leakage,” by Jay Heiser, and Lawrence Pingree, Published 31 January 2012

by David Gibson


Gartner Report: Backup and Disaster Recovery Modernisation

June 7, 2012

55% of Gartner’s 2011 CIO Survey respondents are currently pursuing modernization, suggesting that the CIO focus enabled funding and implementation of IT DRM modernization.

Once considered an afterthought or a very expensive insurance policy for a low-probability event, IT DRM is increasingly becoming an important data center initiative and an ongoing optimization priority for many client organizations.

In this report, you will find a thorough analysis of Gartner’s findings from their 2011 CIO survey and Gartner’s business recommendations which include:

  • Invest in IT disaster recovery management (IT DRM) modernization to meet increasingly stringent business resilience requirements.
  • Invest in classifying applications and services based on mission-critical requirements to develop appropriate recovery tiers that balance risk mitigation with affordability.
  • Charter a backup modernization initiative to assess current recovery capabilities, scope present and future recovery requirements, and prepare enhancement service options to be addressed.
  • Look to deploy, or more fully deploy, recent proven backup products, such as incremental forever or synthetic full processing, de-duplication, server virtualization improvements, and snapshot and replication integration.

 


Gartner Report: Does Intergrated Backup and Archiving make sense?

May 28, 2012

“By 2015, only 15% of organizations will attempt to converge backup and archiving policies and processes, up from 5% today.”  – Gartner

Backup and archiving has long been thought of as complementary, yet few organizations have effectively implemented these technologies together. Deciding whether or not to unify backup and archiving is a tough decision that many organizations face. This complimentary Gartner research report outlines the pros and cons. You’ll learn the impacts of not implementing these technologies together effectively including:

  • Continuously increasing storage costs and increased governance risk
  • Failing to address users’ requirements
  • Not able to support legal, compliance and user objectives efficiently.

Check out the report to learn the top recommendations for integrated backup and archiving.


Small Business Disaster Preparedness

May 8, 2012

Many small businesses will never recover from disasters, natural and otherwise, and the main reason for this is because business owners didn’t have a plan to recover their business. Many small businesses don’t have a business continuity plan in place to cope with these kinds of event and when they occur, the results can be devastating or catastrophic to life of the business. According to Gartner , 50% of businesses that experience a major disruption ultimately fail.

The most common business disaster is data loss, which can result from a number of causes including human error, hardware failure, natural disaster and theft. Fortunately data loss is easy to recover from if you have a backup solution in place.

  • Familiarize yourself with your data – know what you have, where it is and what is most important.
  • Consider your backup options. Your backup must be offsite, secure and available for recovery 24/7. One popular option that meets the above criteria, with the added benefit of ease of use and automation, is online backup. Other options include tape or backup to external media.
  • If you choose to outsource your backup needs, make sure that you choose a provider that offers security, monitoring and support.
  • Decide who will be responsible for either managing you backups internally or working with your selected provider to get your backup solution carried out.
  • Do a run-through of the recovery process. Backup is nothing without recovery, so be sure that you are familiar with the recovery process and confident that it works smoothly. Your provider should be happy to walk you through a test-recovery procedure.

Review your data regularly to be sure you’re backing up everything you need. For example, if you add a new server in your office, your backup should reflect this addition. This should be done every other quarter if not every quarter.

In the busy day-to-day operations of most small businesses, there is little time for planning for, or even considering the unlikely event of catastrophic technical failure. This is particularly true of small-to-midsize companies that typically have less IT infrastructure in place.

A little preparation could literally save your business!

Here are some of the questions you’ll need to ask yourself when determining whether or not your business is ready to recover from a disaster:

  • Do you perform backups regularly on every server and employee hard drive in your organization?
  • Do you regularly send your data to a safe, off-site archive?
  • Do you have a proven media, drive, software, and automation solution?
  • Does your current backup and recovery system meet your business uptime needs?
  • Do you use backup rotations to provide good versioning?
  • Do you know how fast your data is growing?
  • Is your backup scalable for this data growth?

Some ideas, for more information please contact www.c24.co.uk


80% of Your Data is Unstructured

May 4, 2012

Eighty percent of an organization’s data is unstructured (Gartner 2010). Documents are being created constantly by virtually all members of an organization with access to a laptop or workstation, and saved on file servers and SharePoint servers, where they remain for long periods of time—often indefinitely. Unstructured data represents an enormous amount of organizational data inventory.

Unstructured Data Growth Is Exponential

Not surprisingly, with so many individuals creating and storing files, the volume of unstructured data is growing at a phenomenal rate. Gartner estimates that in 5 years, unstructured data will grow by 650% – this roughly equates to 50% year over year growth.

A Greater Portion of it Needs to be Managed and Protected

As the data grows so does the scope of what it contains, and the potential ramifications associated with its loss, exposure, and misuse. As risks increase, they are naturally followed closely by new regulatory requirements, archive policies, intellectual property requirements, and personal confidentiality laws mandating additional protections. In The Digital Universe Decade – Are You Ready?, John Gantz and David Reinsel write, “The number of things to be managed is growing twice as fast as the total number of gigabytes […] By 2020, almost 50% of the information in the Digital Universe will require a level of IT-based security beyond a baseline level of virus protection and physical protection. That’s up from about 30% this year. And while the portion of that part of the Digital Universe that needs the highest level of security is small – in gigabytes and total files – that portion will grow by a factor of 100.”

Data protection is necessary to safeguard an organization’s customers, employees, business partners, and investors. It is fundamental in securing intellectual property and competitive edge, and for maintaining the organizational trust that allows it to properly function. Every organization has at least a modicum of customer information, employee information, product design documents, HR documents, legal documents, blue prints, images, audio and video files that relate to the business and its customers — most organizations have a formidable amount. This data must be protected and managed.

For more information on Varonis and C24 please visit www.c24.co.uk


Data storage is on everyones mind

March 15, 2012

According to Gartner in 2010, 47% of enterprise survey respondents ranked data growth in their top three challenges. The steady growth in the pace of file creation and systems to save all of those files shows no hint of a slowdown.

In 1986, only 1% of data was stored digitally. In 2007, it was 94%. Enterprises are storing 7 exabytes of data and consumers, 6 exabytes. And while individuals generate 75% of the information in the digital universe, enterprises have some liability for 80% of information in the digital universe at some point in its digital life.

Take a look at this infographic that illustrates some interesting statistics about data growth and how it’s being stored. We also define the various technologies you can use for data storage from cloud to dedicated. Hopefully it gets you thinking about what you or your company is doing when it comes to data storage. If you need to address your data issues please contact us for advice.


Agile BI and overcoming business issues.

February 27, 2012

Do these comments relate to your experience of business intelligence?

1) Corporate data is not being leveraged to the best of its potential. In other words, “I know the data is there, but I’m not getting what I need.”

2) Cost and redundancy result from siloed solutions. In other words, “My analysts spend all their time manually creating reports rather than doing their jobs.” – we hear this one ALL the time!

3)The business tells IT that it is not addressing its needs quickly enough. In other words, “IT provides what I needed yesterday. How do I get what I need today?”

4)Overall investments in business intelligence have not delivered the expected value. Why?

If so contact C24 about the next generation agile BI that overcomes all the areas mentioned above.


Cloud Computing is one of the Top 10 Strategic Technologies for 2012

November 10, 2011

As every year, Gartner identifies the 10 technologies that will be strategic for most organizations all through next year. And of course, cloud computing is among them.

For Gartner, the technologies appearing in the report have potential enough to significantly impact during the next 3 years, whether in business or IT department, as well as receive an important volume of investment or mean a risk in case organizations do not implement them in time. A strategic technology can already exist or be mature and/or become suitable enough for a wide range of uses. It can be also an emerging technology that offers an opportunity for strategic business advantages for early adopters or with potential for significant market disruption within the next five years. These technologies represent an impact on the organizations long-term plans, programs and initiatives. In short, these technologies will be strategic for most organizations and, as such, they should be included in planning for IT leaders.

Let’s see what Gartner says about Cloud computing technologies:

The cloud is a disruptive force and has potential to generate a long-term impact in most industries. While market remains in its early stages in 2011 and 2012, it is expected that all suppliers of large companies offer the possibility to build cloud environments and also services in the cloud.

Companies are already implementing private and hybrid cloud environments to bring together capabilities such as securing, managing and governing all business requirements.

Furthermore, form security point of view, companies are already working to solve this critical point. For Gartner, the challenge of private clouds is to lead the operations and development groups closer among each other in order to approach the speed and efficiency of public providers of cloud services.

 

As an anecdote, we’ve also deemed important to refer to other technologies covered in the report:

Mobile Devices platform: A unique platform leave us in a both B2E and B2C environment, and IT managers will have to face that.

Applications for mobile devices, changing interfaces: The emphasis on touch, gestures, search, voice and video, will change the way we design user interfaces.

User experience: The quality of interaction with the end user or an object will improve knowing computer context built with information obtained through activities, connections and user preferences; and this all, in order to anticipate to users needs.

Internet of Things: The Internet is reaching objects thanks to the inclusion in them of devices connected to Internet focused in technologies for identifying, sensing and communicating.

Apps stores: Gartner predicts billions of downloads per year. This will grow from a consumer-only phenomenon to an enterprise focus creating the Enterprise app stores.

Next generation Google Analytics: Analytics will mature from structured and simple data analyzed by individuals to analysis of complex information of many types (text, video, etc…) The new step is to provide simulation, prediction, optimization and other analytics, that goes beyond information.

Big Data. The size, complexity of formats and speed of delivery exceeds the capabilities of traditional data management technologies, a fact that underscores the emergence of new technologies to solve it.

In-Memory Computing. Gartner emphasizes that there is an excessive use of flash in consumer devices. Large volumes of information are a reality for any department of Business Intelligence, and the increasingly advanced use of large databases in business, the operating speed is a key concern: in-memory computing could be the answer who was looking for.

Low-power servers. The potential advantage is the reduction of consumption but have to avoid or minimize intensive tasks and redirect workloads to a website.

Anticipating to what will happen seems interesting, doesn’t it? If you want learn more, we invite you to read the whole article, as always.

Thanks to http://blog.eyeos.org/en/2011/10/26/cloud-computing-is-one-of-the-top-10-strategic-technologies-for-2012/

 


Gartner: 10 key trends for 2012

October 20, 2011

The technology that makes up many of the systems in the IT world today is at a critical juncture and in the next five years everything from mobile devices and applications to servers and social networking will impact IT in ways companies need to prepare for now, Gartner Vice President David Cearley says.

Cearley offered the following as examples of the way the tech world is changing:

  1. 30 billion pieces of content were added to Facebook this past month.
  2. Worldwide IP traffic will quadruple by 2015.
  3. More than 2 billion videos were watched on YouTube … yesterday.
  4. The average teenager sends 4,762 text messages per month.
  5. 32 billion searches were performed last month … on Twitter.

So what issues need to be on IT’s radar screen for 2012? Here’s a look at the Top 10 Tech Trends and the implications of those issues according to Gartner:

1. Media tablets and beyond: Bring-your-own-technology at work has become the norm, not the exception. With that come security and management challenges that IT needs to address. By 2015 media tablet shipments will reach around 50% of laptop shipments and Windows 8 will likely be in third place behind Android and Apple.

2. Mobile-centric applications and interfaces: Here touch, gesture and voice search is going to change the way mobile apps work in the future, Cearley says. By 2014, there will be more than 70 billion mobile application downloads from app stores every year.

3. Social and contextual user experience: According to Gartner, context-aware computing uses information about an end user’s or object’s environment, activities connections and preferences to improve the quality of interaction with that end user or object. A contextually aware system anticipates the user’s needs and proactively serves up the most appropriate and customized content, product or service. The tipping point here could be technology such as near-field communications getting into more and more devices. Some interesting facts here: By 2015, 40% of the world’s smartphone users will opt in to context service providers that track their activities with Google, Microsoft, Nokia and Apple continuously tracking daily journeys and digital habits for 10% of the world population by 2015, Cearley says.

4. Application stores and marketplace: The key here is the rise of enterprise application stores that can develop specific apps for users. This will let IT manage and control certain apps. But embracing the idea of user choice might be a difficult concept for enterprise IT to embrace, Cearley says. Enterprises should use a managed diversity approach to focus app store efforts and segment apps by risk and value. Where the business value of an app is low and the potential risk, such as the loss of sensitive data, is high, apps might be blocked entirely.

5. The Internet of everything: The idea here is that we are building on pervasive computing where cameras, sensors, microphones, image recognition — everything — is now part of the environment. Remote sensing of everything from electricity to air conditioning use is now part of the network. In addition, increasingly intelligent devices create issues such as privacy concerns. Eventually IT will need some central unified management of all these devices, Cearley says.

6. Next-generation analytics: Most enterprises have reached the point in the improvement of performance and costs where Cearley says they can afford to perform analytics and simulation for every action taken in the business. Not only will data center systems be able to do this, but mobile devices will have access to data and enough capability to perform analytics themselves, potentially enabling use of optimization and simulation everywhere. Going forward, IT can focus on developing analytics that enable and track collaborative decision making.

7. Big data: Big data has quickly emerged as a significant challenge for IT leaders. The term only became popular in 2009. By February 2011, a Google search on “big data” yielded 2.9 million hits, and vendors now advertise their products as solutions to the big data challenge. The key thing enterprises have to realize is that they just can’t store it all. There are new techniques to handle extreme data, such as Apache Hadoop, but companies will have to develop new skills to effectively use these technologies, Cearley says.

8. In-memory computing: We will see huge use of flash memory in consumer devices, entertainment devices, equipment and other embedded IT systems. In addition, flash offers a new layer of the memory hierarchy in servers and client computers that has key advantages — space, heat, performance and ruggedness among them. Unlike RAM, the main memory in servers and PCs, flash memory is persistent even when power is removed. In that way, it looks more like disk drives where we place information that must survive power-downs and reboots, yet it has much of the speed of memory, far faster than a disk drive. As lower-cost — and lower-quality — flash is used in the data center, software that can optimize the use of flash and minimize the endurance cycles becomes critical. Users and IT providers should look at in-memory computing as a long-term technology trend that could have a disruptive impact comparable to that of cloud computing, Cearley says.

9. Extreme low-energy servers: What if you could turn 10 virtual machines in one box into 40 slow physical servers that are tiny and use very low amounts of energy? There is a call for this type of computing to handle big data. For example, thousands of these little processors could work on a Hadoop process, Cearley says. Gartner says that 10%-15% of enterprise workloads are good for this. Moving the application from 10 images to 40 slower, less capable machines will only deliver on that promise if the software will perform the same. Server technologies are going to change to handle big data.

10. Cloud computing: This topic went from No. 1 last year to No. 10 this year, but it’s still an important trend. It will become the next-generation battleground for the likes of Google and Amazon. Going forward, enterprise IT will be concerned with developing hybrid private/public cloud apps, improving security and governance, Cearley says.

GARTNER: 10 key IT trends for 2012


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